Month end close process Streamline month end accounting

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Accounting automation systems will increase the speed and efficiency of your month-end close process. Repetitive manual tasks like transaction categorization can be eliminated, saving your team hours of valuable time. Multiple team members can work simultaneously, and tasks can be handed off more efficiently. A faster monthly close is an important part of achieving your business goals, but it shouldn’t come at the expense of something else. Building in flexibility will help you achieve the right balance of speed while still making sure you close the books correctly.

That way, you can keep your post closing trial balance payable in tip-top shape for your monthly close. With Versapay’s collaboration tools, accounting staff can also better coordinate how they follow up with customers on past-due invoices and how they apply payments. Accounts receivable is an area finance teams should especially focus on when seeking out improvements to the month end close process. AR is an area that’s typically wrought with manual, inefficient processes as it hasn’t received much attention. 69% of CFOs admit they’ve prioritized other departments ahead of AR for digitization. Exactly how the month-end close process is carried out depends on the company, of course, but some steps are common to all.

Update accounts receivable and accounts payable

It all boils down to proactively analyzing business performance to gain a competitive advantage. You should be able to do so if you master the month-end closing process using accounts payable software. As a result, the last review gets performed before the completion of the closure procedure.

Not everything of value in the organization can be set to a cash amount. Fixed assets—which can include equipment, property, and vehicles—add long-term value to your business. Accounts PayableCheck if the total of accounts payable aging report is the same as the balance on the trial balance.Review if there are any unapplied credits on accounts payable aging.

Challenges associated with manual month end close processes

There are instances wherein some expenses may be paid out after the period that they are in, and it is the accountant’s responsibility to accrue for those. After completing the form, a TechCXO advisor will reach out to learn more about your project or team needs and match you to the perfect finance and accounting talent. Integrate disparate systems so your teams don’t have to deal with the errors that working from multiple systems can create.

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You can see which of your techs is incredibly efficient, and which might need some extra help to perform the way you know they can. The month-end close checklist can keep you honest and show you where you can improve your operations. But keeping track of all that information can be tough, even if you love your spreadsheets. The reality, though, is that many shops are not using a month-end close checklist or anything close to it. Most shop owners haven’t heard of it or they think they’re just too busy to sit down and look at the numbers.

Month-end Close Process Frequently Asked Questions

This company-wide effort crosses multiple functional areas and is reinforced by critical project management and a strong technology infrastructure. Energize your accounting team by creating capacity with automation. Enable greater collaboration between Accounting and Treasury with real-time visibility into open transactions. Integrate with treasury systems to facilitate and streamline netting, settlement, and clearing to optimize working capital. Streamline and automate intercompany transaction netting and settlement to ensure cash precision. Centralize, streamline, and automate end-to-end intercompany operations with global billing, payment, and automated reconciliation capabilities that provide speed and accuracy.


So let’s just get right into the dimension of the accounting close process. Manage your time and be well-organized.“It’s important to be efficient and learn to meet closing deadlines,” said Samantha Villani, Financial Services Audit Senior at KPMG LLP. “Use an Outlook calendar, and set individual work goals for the day and the week. Finally, communication is key to avoiding delays and helping improve overall quality.

What is a month-end close process flowchart?

It’s neither glamorous nor particularly enjoyable for many, but month-end close is essential to the health and happiness of not just your accounting department, but your entire organization. To produce timely financial statements, accounting teams must check, carry out, and review a series of monthly tasks. Although the end of the fiscal year is the most significant closing period, most businesses track performance using this process. Accurate financial statements are necessary for making business decisions. A fast and repeatable month-end close process is necessary to get accurate financial statements.


You can’t know the answer if you’re not tracking your accounts payable balance. Now that you’ve collected your financial reports, you have an opportunity to make changes to your business. It helps you with spend management and risk management, ensuring the company’s financial health. As such, it’s a good idea to ask somebody who didn’t prepare your accounts to take a look at them. Have this person check all financial statements, as well as your general ledger.

Analysis uses data from the recording and reconciliation steps to identify patterns and make predictions. Given the large volume of data needed for the account closure process, a variety of tools and systems will probably be used. As you are aware, the month-end close process can be complicated, exhausting, and stressful. However, a month-end close process flowchart can help clarify the process and keep everything in order.

The month-end closing process is a routine activity for every business. Before we talk about its best practices, it is essential to identify and mitigate the challenges involved in completing the month-end closing process accurately and quickly. Let’s look at some of the common roadblocks businesses face during the month-end close and their solutions. All accounts on the balance sheet, like cash, savings, and checking, must be reconciled. The revenue cycle refers to the entirety of a company’s ordering process from the time an order is placed until an invoice is paid and settled.

Accurate monthly data feeds into several other accounting procedures. For example, your year end close becomes a lot simpler if you have accurate monthly reports to work from. Depending on the size of your company and the number of monthly transactions, you may find it difficult—if not impossible—to record transactions as they come to you. You still need a system for organizing and maintaining accurate records.

Always have a record of daily operational transactions, ideally the moment they’re made rather than waiting until the end of the month. Recurring journal entries to be validated, approved, and posted. Intercompany trade and all the transactions you make with other companies. Accrued Sales TaxBalance in liability account agrees to sales tax reports for the following month. Accrued Property TaxCheck if monthly accrual is 1/12 of the previous year’s expense.

  • Fewer days spent in consolidation, forecasting, and reporting can help the FP&A team work on other projects that have been pushed off for so long.
  • Have this person check all financial statements, as well as your general ledger.
  • The accounts receivable closing process involves preparing a list of all outstanding invoices and calculating the total amount of money owed to the company.
  • Together with expanding roles, new expectations from stakeholders, and evolving regulatory requirements, these demands can place unsustainable strain on finance and accounting functions.
  • It’s the kind of project that can be easy to put off in favor of more short-term priorities.
  • Retail Effectively manage high-volume transactions while providing valuable insight to the business.

You want to know what the source of your business is for each month. As you begin to track this information, you can see trends – and you can capitalize on those trends to turn them into opportunities. Balancer makes the reconciliation process easier through automation. The biggest challenge to reconciling adjustments and reclassifications happens because you’re working with the transaction long after it’s become a problem. This means more work as you’re forced to backtrack to find supporting documentation and adjust or reclassify the transaction.

Your team needs financial data from many sources like inventory, accounts receivable, and accounts payable to complete their month end close. Companies often have separate software systems to manage these distinct functions. To minimize the work of sourcing data, it’s helpful to integrate as many of these systems as possible. Once you have completed the previous steps, it’s time to prepare the required financial statements and reports. These will vary depending on different factors but tend to include summaries of the general ledger, balance sheets, and profit/loss statements. Check out our related articles to learn more about profitability analysis and cost-volume profit analysis.

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But in their 2019 survey, only 49% needed seven or more days, and nearly half (46%) were closing in four days. There’s a lot of pressure to get the books closed as fast as possible every month. Business owners and executives use last month’s financials as a starting point to make business decisions for the upcoming month.

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